![]() Then, you can determine if you have time to make a decision about it before this meeting ends or if it should be pushed to the next meeting’s agenda. Once you’ve covered all the main topics for the meeting, you can return to this conversation. To help implement these strategies, some board chairs add a section to the end of the agenda for additional discussions called the “parking lot.” If a topic unrelated to the agenda but still worthy of discussion comes up, get the board’s consent to move the discussion to the parking lot. Stick to the agenda as much as possible.Start and end the meeting at the designated time.To ensure your board meetings are productive, make sure to: During a nonprofit board meeting Respect members’ timeīoard members lead busy lives, so respecting their time will keep them engaged and lead to a more effective meeting. Providing an opportunity for members to look through the information in its entirety will allow everyone to read as much or as little as they need to make your meeting more productive. If you’re hosting the meeting virtually or in a hybrid format, provide details about how to join the call.īesides ensuring that board members have the meeting on their calendars, a reminder gives them a chance to read through materials, take notes, and prepare questions in advance. In this email, confirm the meeting date and time and share the link to the information packet. Send out meeting remindersĪt least one week before the meeting, send a reminder email to your board members. Using your donor management system’s communication tools is another great way to ensure files get through. This way, board members can conveniently access all of the documents they need with one link. Information about upcoming events and opportunities to get involved at your nonprofitĬompile these documents using an online file-sharing platform such as Google Drive, Microsoft OneDrive, or Dropbox.Once you’ve finalized your meeting agenda, create an information packet to distribute to board members. Before you finalize the agenda, connect with your board president for any additional status updates or priorities you need to factor into the meeting. Then, use the action plans from your previous board meeting, your organization’s strategic plan, and upcoming calendar items to determine the remaining agenda items. Your standard board meeting procedures should be the first point on your agenda, including approval of the previous meeting’s minutes and routine reports. Make sure each item is relevant to your organization’s purpose and your board’s interests.Arrange items in order from most to least important to engage members from the beginning and ensure you get to the most essential topics.Set a reasonable time limit for each discussion so you can cover as many of your planned talking points as possible.Define agenda items in terms of goals and outcomes to increase productivity.Your board meeting agenda should not only encourage productive discussions but also engage board members so they leave feeling energized and prepared to take action.Īs you develop an agenda for your nonprofit board meeting, keep these tips in mind: The sooner you have the agenda ready for your next board meeting, the easier it will be for each member to prepare. Before a nonprofit board meeting Prepare the agenda While these recommendations are structured around monthly meetings, they can easily be adapted to quarterly board meetings as well. To make your nonprofit board meeting as effective as possible, this guide will walk through the steps you should take before, during, and after the meeting. Going into a board meeting with a solid game plan increases members’ ability to make key decisions about organizational operations and determine the best next steps. ![]() As the chair of a nonprofit organization’s board, you understand the importance of preparing for board meetings.
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